Privacy Policy

Last updated: 07-09-2026

SBIIMS (“we,” “our,” or “us”) operates the website [https://sbiims.edu.in/] (the “Site”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site, including any other media form, media channel, mobile website, or mobile application related or connected to it.

Please read this Privacy Policy carefully. By using the Site, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this policy, please do not access the Site.

1. Information We Collect

1.1 Personal Information You Provide

We may collect personal information that you voluntarily provide when you:

• Fill out admission enquiry or contact forms
• Apply for admission or download a prospectus
• Subscribe to newsletters or updates
• Register for events, seminars, or webinars hosted by the institute
• Contact us via email, phone, or the contact page

This information may include your name, email address, phone number, postal address, date of birth, educational qualifications, and any other details you choose to submit.

1.2 Information Collected Automatically

When you visit our Site, we may automatically collect certain information about your device and usage, including:

• IP address and approximate geographic location
• Browser type and version
• Device type and operating system
• Pages visited, time spent on pages, and referring URLs
• Date and time of visits

1.3 Cookies and Tracking Technologies

We may use basic cookies and similar technologies necessary for the Site to function properly (for example, remembering form inputs or session preferences). We do not currently use cookies for advertising or behavioral tracking purposes.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, some portions of the Site may not function properly.

2. How We Use Your Information

We use the collected information for purposes including:

• Responding to admission enquiries and processing applications
• Communicating updates, newsletters, and promotional material (only where you have opted in)
• Improving our Site’s content, layout, and user experience
• Sending administrative and informational emails related to admissions, courses, and institutional updates
• Analyzing usage trends and monitoring Site performance
• Complying with legal obligations and protecting against fraudulent or illegal activity

3. Third-Party Services

We may use third-party service providers to help operate our Site and communicate with you, including:

• Email and mailer service providers – to send admission-related communications, newsletters, and institutional updates that you have requested or are relevant to your enquiry. These providers process your email address solely to deliver our communications and are bound by their own privacy and data protection practices.
• Embedded content – our Site may include embedded content (e.g., YouTube videos, Google Maps, social media widgets) from other websites, which may collect data about your interaction with that content.

We do not currently use Google Analytics, Google AdSense, or any advertising/tracking networks on this Site. Should this change in the future, this Privacy Policy will be updated accordingly.

These third parties have their own privacy policies governing the use of your information, and we encourage you to review them.

3.1 Use of Google APIs and Google User Data

SBIIMS uses the Gmail API (via Google Workspace) solely to send transactional and administrative emails from our official institutional email address — for example, responses to admission enquiries, confirmation emails, newsletters, and other communications initiated through this Site.

Specifically:

• We access the Gmail API only to send email on behalf of our own institutional Google account. We do not read, retrieve, store, or otherwise access the content of any inbox, sent mail, or other Gmail data belonging to us or to any other user.
• We do not collect, store, or share any Google user data obtained through Google APIs with any third party, and we do not use such data for advertising purposes.
• We do not use any data received from Google APIs to train or improve machine learning or AI models.

Limited Use Disclosure: SBIIMS’s use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

4. Data Sharing and Disclosure

We do not sell your personal information. We may share information with:

• Service providers who assist in operating our Site (e.g., hosting providers, email services)
• Government or regulatory authorities, where required by law
• Successors in the event of a merger, acquisition, or sale of institutional assets

5. Data Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable law, admission regulations, or institutional record-keeping requirements.

7. Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Withdraw consent for marketing communications at any time (via the unsubscribe link in our emails or by contacting us directly)

To exercise these rights, please contact us using the details in Section 10.

8. Children’s Privacy

Our Site is intended for prospective students, parents, and the general public. We do not knowingly collect personal information from children under 13 without parental consent. If you believe a child has provided us with personal information, please contact us so we can remove it.

9. Links to Other Websites

Our Site may contain links to external websites not operated by us. We are not responsible for the content or privacy practices of these third-party sites and encourage you to review their privacy policies.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

Email: admissions@saibalaji.org
Phone: 020-66547500

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date. We encourage you to review this policy periodically.